A Brief Introduction Of PDF And its History:
You might have heard of this popular document format, PDF. The full form of PDF is Portable Document Format. This format was brought into the market by Adobe systems in the late 90’s. You could open this PDF file on any system irrespective of software or hardware specifications. Also, you could include multi-layered graphical data into it. And still, you could open and view it. However, you could only edit your PDFs using Adobe Acrobat reader. Hence, the standard MS-Office, etc. did not process a PDF file. The features of PDF are – Text strings and basic encoding, standard font support, rich media support, and XML structure. Also, PDF files could be password protected and third party security support. Thus, you can use PDF in most versatile ways. And also Merge them to good use.
Merging PDF Files Into One By Using Acrobat Software:
With native Adobe software, you can merge multiple PDF files to create just one file. The process of merging includes the following steps:
- Initially, you need to install Acrobat reader from this following link: https://acrobat.adobe.com. Once the setup is complete, you can start using it by either browsing for PDF files or dragging and dropping the file from the program.
- After you have put the files within Acrobat reader, the next step is processing. Visit the tools menu you shall see on the top left corner of the reader. From within the drop-down menu, select the option of the combine.
- In this step, you can arrange the files as you wish. Also, you can expand and rearrange the individual pages. You can either keep the series of pages or remove/delete the pages which you don’t want.
- After finishing the arrangement, you shall need to press the combine files button which you see the top corner.
- The acrobat reader will start processing, and within few minutes, you will have your file. However, you may have to adjust the number of files you have to merge finally, as in some versions of Acrobat, you may have the limited files only option.
Combining PDF Files Online By Using Free Tools:
Apart from the above step, you can use the free tools online to merge your PDF files into one. Websites like PDFMerge, Zamzar, FoxyUtils, offer this service. However, the primary concern that you can have with these websites is that there is a limitation on the number of files you can process. The steps involved in using them are following:
- Install Chrome browser, as it is most compatible to run the web page plugins. Once that is done, you can visit any sites which are mentioned, and hover to the option of Merge PDFs.
- You shall need to be careful of pop-ups which ask for location, and run-time access. Frankly, these have nothing to do with processing your files. Be careful not to fill in personal information as well. As it is, converting information sensitive PDFs online is prone to data theft. Hence, the user needs to cautious.
- Visit their ‘Browse’ button, which will display a window which will allow you to multi-select the files. Once you have made sure that you have your files, you can arrange them in the order you like.
- Most websites have buttons which say ‘Move Up’ or ‘Move Down’ which can be used to re-arrange the files.
- After that, you need to select an output option. Here, there are majorly three options like Print Ready, Office ready and Web Ready. Usually, Print Ready version contains the highest quality of PDF form but can be downloaded as a file of a larger size. However, you cannot find these options in all the websites herein.
How to Merge PDF Files In Macintosh?
The process you may have to use in Mac OS is different from usual in windows. You can combine multiple PDF files using the inbuilt tools present within the Mac OS. You shall need to follow the below steps:
- In the Finder, drag-select all the documents you want to be grouped together. You can also ‘shift-click‘ to select all the documents in a range, or ‘Cmd-click‘ to select multiple documents individually. In this step, you don’t have to worry about arranging your files. You can do that in the later ‘preview’ steps
- Drag the group files to the ‘Preview’ tool which appears in the topmost right corner of the screen. If you cannot find preview button anywhere, you could also use ‘open’ file option. Within this, you can choose ‘Preview‘ button and see that the OS will show a single combined file in it.
- Load up all your PDF files that you want to merge. Click the sidebar icon at the top of the window. You should see a column open up on the left side of the window with your PDF selected. To arrange the files in the manner you want, drag the file to come first to the top of others and so on. If you want it to appear later, drag it down.
- Once, you are happy with your order, click on the ‘File’ and select ‘Save As’ to finish merging your PDF files. In current versions of Mac OS X, the file is auto-saved in last known location. To save a newly merged, different version, click on Save As to create the final PDF
- One other method, to combine files, is to insert them manually. Open one of your documents using the preview tool. Then visit the ‘Edit’ tab while inside the file. Select ‘page from scanner’ or ‘page from file’. The second method lets you add the PDF file you want to combine with the others.
How To Merge PDF files using Desktop Tools:
Apart from the above methods, you could use third party tools which are freely available to merge PDFs on your system. However, like all programs downloaded from the internet, they carry some risk when downloading. The following are some of the trusted tools to help you out in this regard – Nitro PDF, PDFSam, PDFShuffler, PDFill, etc. The simple steps you need to follow are:
- Install and Run your chosen program and click on ‘Merge’ or ‘Join’ button as per the tool. Once you select ‘Merge’, you can browse to the file location and select files.
- You may use the ‘MoveUp‘ or ‘MoveDown‘ buttons to arrange them properly. After arranging them in order, you can also delete those files you don’t require. The best thing about these tools is that there is no restriction on the number of files you want to merge. Also, since you are working on your system, there is very less chance of losing data.
- Once the merge is complete, you can save the file either on the system or send the file over through mail or message online.
- Ensure that your file has been correctly merged, and the order is maintained. Also, you need to see the size of the combined file before attaching and sending it through the mail.
Though you may find many online tools which are easy to use, you always have some risk in it. You may lose data or worse even corrupt your data with some watermarks or codes. Hence it is a good practice to use native applications such as Acrobat Reader, or Mac Preview tools. However, if you don’t find them useful in merging, it is better to install some third party tools and merge PDFs. Finally, those tools need to be trusty worthy enough to use them properly.