How to Capitalize On the Loads of Data Available At Your Disposal
A documents management systems (DMS) is a framework, generally based on computer programs used to track, store, search, access & retrieve documents which can be either physical or electronic in nature. It is usually also capable of tracking history of different versions modified by different users.
The DMS revolution began in the 1980s when a number of developers began developing software systems to manage paper-based documents. These systems were compatible with paper documents, which included not only handwritten, printed and published documents, but also photographs, prints & images. In the next stage of development, they began to develop it further through the second type of system which could also manage electronic documents like emails, spreadsheets and scanned documents etc which were available on user stand-alone systems.
Most Electronic database management (EDM) systems store documents in their native file format (Microsoft Word or Excel, PDF). However, there are some web-based documents management systems that facilitate storing content in the form of HTML. These systems allow content to be imported into the system subsequent to which, the software works like a search engine for users to find what they are looking for faster. The HTML format facilitates the user to avail of benefits like the better application of search capabilities such as full-text searching and stemming. An advanced version is the provision of a web-based user interface that performs operations like file sharing, setting security roles, and finding and auditing enterprise records and registers apart from the regular ones.
Contact print2eforms today to find out how we can implement documents management systems to help your employees save time by finding the right information exactly when it’s needed.