What to Look For in Data Conversion Services
Picking the right data conversion service can be a pain. When my friend had to convert a handwritten journal to a digital format for work, she lost a day just trying to figure out what to look for. The boss needed a way to preserve and make accessible a founder’s old notes from 1990, and he needed to have it digitised quickly. Here is what she learned what to look for in conversion services.
Experience in the particular conversion is important
The service will sometimes have to approximate a letter in a text file when changing from one form to another, and knowing which approximation will work to keep the information comes with experience. Spacing things correctly come over time, too. If the approximations and spacing aren’t done correctly, information gets lost. Her first page lost two words when the page was digitized, and it muddied the meaning of the page. Data conversion services are something that takes expertise to preserve information. The data conversion service provider should also know a lot about the workings of the source and target.
A good data conversion service follows a certain process
They sort out the data and, if it is in physical form, they scan it. The company should separate groups of information by category and size. At that point, the service should run a test to make sure the converters are doing everything right. That is how she caught the two missing words on the front page. After you approve the sample, the data conversion service can convert in earnest. A good company double checks the product, too.
A good data conversion service also communicates well
The converters will keep you informed of their progress and work. You get to see the sample and the proofs to make sure the data is exactly what you want. She was ultimately happy with the digitized work, but it took 2 sample runs.
We pride ourselves on being a great data conversion service, so if you want to use a company that meets these standards, contact us.