Digitizing your Data: What nobody is telling you
Data Digitization Services refers to converting of data into a digital format so that information that is either captured through fields as in the case of forms or through in discrete methods like handwritten notes can be converted into an electronic form thus reducing the time taken to retrieve the said document or some part of that said document. There are different types of data digitization services mechanisms viz.
1) Data entry
2) Optical character recognition
3) Data capture
4) Image upload/download
5) Customized MIS and reporting Document management system.
In data entry operations: the data is manually keyed into computer systems or spreadsheets from the physical forms as per the required fields so that the required data can be pulled up at any time without any hassle.
In Optical Character Recognition: the entire document is fed into a machine which can read the handwritten or custom-filled form & later the same is converted into electronic records.
Data capture means capturing the data from scanned images of the documents. This is also called as data indexing, the documents scanned are then sent to the records management systems where the documents are indexed & later converted to records.
Image upload/download: as the name suggests refers to scanning/imaging/finishing the images & uploading or pushing the same into the database systems of the client.
MIS or Management Information Systems are specialised databases that are used by companies to feed data directly at the source so that it can be accessed real-time by all the stakeholders & management can take real-time decisions based on them.
Document management systems or EDMS: as they are popularly referred to are used to enter the data at source and later convert them into paper records as & when necessary.
At some point in time, the typical organisation gets burdened with the enormity of the volume of paper lying in their premises & has to adopt a paperless system. However, as easy & convenient it may sound, migrating physical records into electronic ones is not only a delicate task, it also requires the right kind of expertise.
Print2eforms is a leading name in the field of data digitization services. We have the capabilities & expertise to serve any sector, be it legal, healthcare, libraries, Insurance or Universities/academic entities. Contact us today to know more about how we can help you with our data digitization services.