Why Handwritten Document Capture Should be a Part of Your Data Management Processes
Data management is an important part of any business, and technology has made this process faster and easier than ever. However, one area that many businesses should consider, but often don’t is handwritten document capture. A recent survey on this process indicates that only 32% of the 267 respondents actually include handwritten text in their data management activities. When you consider that more than half of the respondents also admit that over 50% of their documentation includes handwriting, the problem becomes much easier to see. The solution to this is to change those pages into an electronic format.
When handwriting can be scanned and added to your other electronic files, it provides many benefits for the administrative process. Your forms will be secure, with clean information that is easily added to your other electronic files. In addition to this, handwriting document capture helps in the following areas as well.
Handwritten Data Incorporation
In today’s digital world, document management has become more important than ever, with many organizations relying on scanned images to capture the files needed. However, any hand printed information is often ignored. New technologies are now available that allow businesses to not only pull out the writing on forms, but also to incorporate it into their electronic filing systems.
Improved Data Entry
Many organizations rely on hand keying written data to ensure that needed information is documented within their systems. This process is time-consuming, and has a high margin of error, because, as you know, we all make mistakes. Handwriting Document Capture records all information correctly, so there are less mistakes to try to fix later.
The number of privacy and document retention regulations has grown dramatically over the last few years, making compliance an important consideration for all types of businesses. Electronic capture allows you to collect everything, including signatures, to make sure you meet those requirements.
As you can see, being able to better record written information is beneficial. While the digital age has not eliminated the need for handwritten documentation, it has created technologies that allow you to copy this information in an easier way. If you would like to find out more about our innovative approaches to data administration, contact us today.