The world has endured headache after headache as many companies and governmental organizations have had massive leaks of sensitive data. Unfortunately, it is the individuals who often suffer the most when their is a data leak. However, those businesses and organizations that have the data leak can also take a hit to their public image. Learning how to manage data so as to avoid leaks should be a top priority.
Put Controls On The Data
The data should not be like a sponge, leaking and available to whomever. Instead, appropriate controls should be put in place to safely transmit that data only to those who truly have a need for it. Computerworld.com has some good ideas on how to organize such data to control it,
Implementing one set of controls for all data types can be inefficient and impractical. Instead, categorize data and choose the most appropriate set of controls for each data class.
It is a beautiful system to have something that can be categorized and organized so easily. It allows for the right people to see the information that they need to while keeping prying eyes out of it.
Who Are You, And What Are You Doing?
The databases that carry important company information should only be accessible to a small minority of trusted individuals. Even those who are granted access should be monitored. It should be possible to see when they accessed the data, what pieces of data they looked at, and why they looked at that data. Though this may seem like a lot of surveillance, this is what is necessary to keep leaks from happening.
Cut Off Third Party Attachments
Something as simple as a USB flash drive could be used to take data away from the company and remotely release it somewhere else, often without detection. This means that putting in safeguards against use of those third party devices on databases that have important information contained within them.
Contact us for more advice about how to manage data safe and out of the public.