‘He came, he saw, he conquered’ was what Shakespeare said about Julius Caesar.’Who will come, who will see and who will capture’ is what a lot of companies are saying about a large amount of data that is available at their disposal. Are you surprised? You need not be because a lot of businesses want to outsource their forms and documents so that they can extract information from them. For instance, if a consumer has participated in a market research survey by filing a document, the same can be scanned and imaged so that data capture service providers can extract the relevant information from them. Now, why is it such a difficult task, you would ask? After all, haven’t we reached Mars?
Yes, it is not at all a difficult task if you outsource it to data capture service providers. If you plan to do it yourself, you may be faced with the onerous task that is going to consume precious person-hours and is also going to hit the productivity of your manpower. Outsourced data capture service providers execute the activity in various ways:
Manual data entry
It’s a very simple kind of task that involves only manual intervention. Some relevant fields are retrieved from the scanned forms by manually entering them into the client databases. So, for instance, a Hospital gets 10000 of its patient admission forms scanned. Subsequently, few data fields like name, telephone numbers, etc. are entered into the database of the companies through manual data entry.
Optical Character Recognition systems are software systems that possess the capabilities to convert handwritten data into text. These systems are used where the forms are primarily in the form of multiple choice formats like ‘YES/NO’ or have ticks in checkboxes etc. This makes it easy for the software to extract data from the forms. For instance, if a customer records his feedback on a service rendered to him in a form, most questions will be in the form of ratings, etc. which the customer will have to give to various parameters of the service.
All this data can then be collated by using OCR’s and the total consumer feedback on each parameter can be recorded. A new and advanced version of OCR is zoning or clipping, wherein a selected part of the entire scanned document is considered for extraction of data and not the whole document. A variety of software like ABBYY fine reader and Omni Page is used for executing OCR activities.
A combination of both OCR and manual data entry
Where the scanned document contains both multiple choice formats as well as extensive text, it is necessary to use both OCR and manual entry techniques for extracting data from the document. In this method, first, the document is made to run through the OCR software, and then the same is given to a data entry operator for manually keying in the data into the client database.
Print2efoms is adept at all the above three forms of data capture services and possesses the capabilities, expertise, and manpower to execute both full OCR as well as zoning and clipping orders. Please do visit us on print2eforms data capture for more info. Get in touch with one of our sales reps for execution of an entirely free, non-obligations based sample assignment.