Publications play an important role in academia. Ph.D. students work hard to publish their papers. Publishers will be able to publish papers if the submission takes place as per their terms and conditions. Hence, the scholar should be aware of the requirements of the publisher. The student should make a fine balance in convincing the best content as per the publisher’s need and for the scientific community in particular.
A Ph.D. student can publish the research work under the guide where the guide will act as the corresponding author. If the conception of the idea and experiments are the results of the guide, it is quite natural to give due representation as the corresponding author. In some cases, the guide will not be aware of the minute details of the thesis in which case, the Ph.D. student might be allowed as the corresponding author. In most of the cases, the permanent member of the institute or the head of the department will be the corresponding author.
The scientific publication is teamwork. The author should follow the general guidelines. The author/authors should agree that the manuscript can be examined by reviewers. Journals will publish papers which will have wide coverage. The paper should provide useful content for readers. The papers should be concise and complete and they should be well written and organized so that they will be accepted for publishing. There will be difficulty in publishing routine extensions.
Good research on a topic
Research scholars should do high-quality research so that the advancement in science will take place. It is very much important to produce a unique hypothesis, and the work should be substantiated by authentic data. The most appropriate research methodology should be implemented to produce the finest research paper.
The findings are presented in the write-up, and there will be substantiation of theoretical and practical implications as well. After the preparation of the manuscript, it should be submitted to a peer-reviewed journal for publication.
By publishing the paper, research scholars will be able to share their work with the academic community. Scholars will be able to form a network with other scholars. The name and work will be publicized, and it is possible to refine the ideas and research further.
It is not easy to get published. However, the odds can be overcome by creating a technically sound and creative paper. You should find the right academic journal as per your topic and writing style. The research paper should be adapted as per the requirements of the journal so that you will get it published very easily. The chances of recognition will also improve by preparing the content in a very efficient manner.
Presenting the content that you have learned from the research should be done in the most appropriate way. The original thesis or purpose statement should solve the mystery or should deliver a new perspective towards the resolution of the issue. You should be able to deliver the answer to the question raised in the research paper.
Title and abstract
The title should summarize the essence of the article and it should reflect the contribution of the author as well. It is very much important to prepare the abstract carefully and it should be the aim and scope of the study. The abstract should present the key problem, the method, data set, key findings, and impact in theory and practice.
The ideas should be presented in a logical and coherent manner. The facts that you have learned through the research should be presented to support your argument. The results of the research will be shared with your friends, teachers, associates, and journals. Hence, the thoughts should be organized and narratives should be crafted in the best possible way. The newfound knowledge should be shared with the world by choosing the right title.
The abstract should be prepared meticulously so that the essence of the thesis will be conveyed easily. The title and abstract should contain appropriate words. By using the right set of keywords, you can make a world of difference. The time and effort put in the research and presentation of the paper will be justified by including the best and appropriate keywords in title and abstract. The communication of the research will take place effectively with the right title and abstract. The words should be relevant to search engines and journal websites.
There are different types of abstracts such as descriptive abstracts, informative abstracts, and structured abstracts. The abstract should be concise and informative. The abstract should be written after finishing the writing. The final abstract should contain consistent information throughout the paper. It should be prepared as per the guidelines of the targeted journal. All kinds of typographical and grammatical errors should be avoided so that the paper will not be rejected by lead references and editors.
Research findings and documentation
The research work and findings should be documented and it is a crucial job. You will want to recall the months and years of work accomplished for the research. You should rule out the possibility of fraud.
There are different ways to maintain the record of your work. If you maintain the work in various forms, it is possible to recollect the work very easily. Using the right text and visual aids is essential. Images should support the text while the text should provide the primary information.
The interpretation of results should take place in a very efficient manner. Proper headings and sub-headings should be used to have great clarity. Figures should be referred correctly and right language of reporting should be used. The findings will be presented on several pages. By using subheadings, you will be able to report the findings in a very efficient manner. By incorporating talking headings, you will present the view to the audience while topic headlines are used for the discussion of the topic.
The headings should be presented at the same level in the same section. The headings 1.1, 1.2 and 1.3 will have the same nouns and they will appear parallel. They will cover the same topic. You can go for third level headings by using 1.1.1, 1.2.1, etc.
The sections should be appropriately numbered. You can choose either a decimal or alphanumeric system. However, the numbering should be consistent throughout the documentation.
It is very much important to incorporate accepted and appropriate form of reporting. The table or figure presented in the report should be numbered, and they should be referred to correctly.
Factually accurate information should be reported objectively, and the message should be conveyed in an appropriate language. The ultimate goal of the documentation is that the reader should be able to access the information very easily and the data interpretation should be done in the best possible way. The documentation should reflect your tone and it should report the actual finding as well as the source of information.
Professional editing firm copy editing (not just proofread)
Before you publish, you can take advantage of the copy editing services offered by professional agencies. Substantive editing and copy editing services are offered by agencies as per the needs of clients. The agency should manage copy-editors with proven experience.
By implementing the best copy-editing, it is possible to eliminate most of the errors. The copy editing will ensure that inconsistencies in formatting will be eliminated. The writing style will be consistent throughout the journal. The copy editor will not change the substance of the content.
The document will go through the copy editing stage after completing the typesetting and proofreading stage. The copy editor will fulfill the requirements of the writer as well as the publisher. Hence, the author should share the requirements of the publisher with the copy editor. The copy editing demands excellent knowledge of the language and style of presentation.
The factual errors will be spotted by the copy editor very quickly based on his/her extensive general knowledge. The inconsistencies in the content will be ruled out through critical thinking. The sense of style should be maintained by the copy editor and ‘attention to detail’ is the key asset. Hence, the document should go through the verification of proven copy editor who has recommended qualifications and experience as well.
Professional copy-editors cover the following aspects:
- Will check headings, lists, tables, figures, captions and quotations and will ensure that the content is consistent throughout the document.
- If there are inconsistencies in facts, logic or name, they will be eliminated.
- The document should confirm the style sheet provided by the publisher. The copy editor will create a style sheet if the publisher mentions no stylesheet.
- The copy editor will figure out the inconsistency in style and will take corrective measure.
- The grammar, punctuation and spelling mistakes will be traced and eliminated during the editing process.
The copy editing can take place by using the hard copy or soft copy. The hard copy usage is the traditional method. Symbols and notations as recognized by the industry will be used with hard copy editing. By using the online access, the document will be edited on various computer applications (word processors) and it will be shared by the internet.
After the completion of the copy editing process, the document will go through the quality control team. They will ensure that the work is prepared as per the guidelines of publishers. The entire process will be completed as per the deadline.
The citations/references should be included in the article as per the style stipulated by the publisher. You can include the in-text citation to summarize or quote from another source. The in-text citation should have a respective entry in the reference list. The author name, year of publication and other fields should be included as per the in-text citation.
Other papers can be cited in your paper through the reference. The formats vary as per the guidelines of the journal publisher. You will want to provide the text reference as well as number reference in a pre-defined form to conform to the standards.
The sources from which the information was drawn should be mentioned throughout the introduction and body of the paper. The author name and year of publication can be presented parenthetically in a very simple way. The relevant aspects of works of other authors should be spelled clearly. They should be represented in your own words. If you provide information from other sources, the reference information should be provided immediately.
You should be aware of certain exceptions in various journals. The reference to other sources can be included by providing the author name and year of publication in the same sentence using parenthesis. If the information is relevant to more than one author, you can separate the author name and year of publication by including commas.
Citation of books, articles and electronic sources are required to produce an authentic article, and due credit should be provided to respective authors. If the information is sourced from the online publication, the URL can be provided next to the sentence.
By including citations, scholars will give credit to the individuals whose efforts had yielded results. The source used by the author will be conveyed to readers through citations. Citations are used in indexes as well. As citation style is not standardized, the same work will be cited differently in one index or other. Some of the popular citation styles are MLA Style, APA Style and The Chicago Manual of Style. If you are writing a research paper in a college, you should be aware of the citation style. You can get advice from your guide so that you will implement it in an appropriate way.
Acknowledgment section is provided to thank people who supported directly or indirectly for preparing and successfully publish the paper. The acknowledgment can have a mention of the sponsor, colleagues, friends, family members, guide, experts and others who played a vital role in accomplishing the gigantic task.
While thanking experts, it is advisable to take the consent of individuals who are willing to share their information in the paper. The full name, title and institution/business name should be included to convey the message in a very efficient way. It is rightful to mention the names of reviewers, publishers, copy-editors and other professionals who contributed to the development of the paper.
Author guidelines for target journal
The manuscript should be submitted to the most appropriate publisher so that there will be a quick response and you can avoid the wastage of time. If you send the manuscript to the wrong journal, the editors might reject it without sending for peer review. If you choose the journal that matches your study, the chances of acceptance of the manuscript by the journal are fairly high.
You can go for the field-specific audience or general target audience as per your needs. If the paper covers a broad range of topics, it is advisable to go for a general topic. The selection of the journal should be done as per the type of content such as review article, case study, survey, and thesis. The author should be aware of the length restrictions. The article should contain a minimum number of words as well. If you are familiar with journals that accept the kind of work that you intend to publish, you can go with the journal without any issues.
By visiting and reading the terms and conditions posted on various journals’ websites, you will be able to make the most of your time and effort. The journal will have a page that mentions the guidelines for authors. If you choose candidate journals, you can reach as many readers as possible. If the journal should be published quickly, you should approach the publisher who can accomplish the task very quickly. The journal that you choose should be the best fit for your growth. You should explore two or three publishers. If there is rejection from the first publisher, the job can be completed with the help of the second or third publisher.
Submitting an article for publication
The article can be submitted by students, faculty, and others. Some websites accept articles directly on the website. Hence, the manuscript can be submitted on respective websites. You should choose the journal publisher, and the submission should be done as per the terms and conditions mentioned on the website.
You can go through the free submission services as well as fee-based submission services. If you are submitting a review article, you should fulfill the formatting requirements. The submission policies differ from one publisher to another publisher. The information will be updated at regular intervals. If you go through the current information, the research paper can be presented as per the latest requirements. It will save you time, effort and money as you will not want to revise the article after submitting to the publisher.
Before submitting the article, you should read the publisher’s aim and goals. After getting familiar with the terms and conditions posted on the website, you can discuss the issue with your colleagues. You can discuss with the journal editor as well to make quick progress in this direction.
The article will be considered by the editor or associate editor. In some cases, it will be reviewed by 2 to 4 reviewers. When you submit to an online system, you will get an acknowledgment. You can use the reference number to follow up on the manuscript.
Submit a cover letter with the manuscript
The cover letter should be prepared to submit the manuscript. It should be brief and should contain the salient features of the manuscript. Before submitting the document, you should proofread the same. If you use copyrighted material, you should get permission from the source.
A cover letter should be submitted with every manuscript. If there are any specific requirements mentioned in the journal, you should fulfill the same. You can find complete information in the journal’s instructions to authors. The cover letter should include the journal-related elements without fail.
The journal editor should be convinced to publish your manuscript, and you should prepare a compelling manuscript. The cover letter should focus on the importance of your findings, and it should be related to the scope of the subject. The covering letter should indicate that the manuscript has not been submitted to more than one journal publisher so that the publisher will pay utmost attention to your work.
You will want to include certain statements with specific keywords as per the cover letter requirements. An outline of the cover letter can be prepared. The outline should have an introduction which includes the title of the manuscript and the publication’s name. The importance of the study, the solution provided by the paper, experimental results, overall findings, and important conclusions should be included in the cover letter.
The basic letter elements such as date, addressee name, salutation, the body of the letter, closing, signature block and enclosure designation should be present in the cover letter. After reading the cover letter several times, it can be revised to remove errors.
Address reviewer comments very carefully
The reviewer comments on your manuscript should be addressed in a very efficient manner. When your paper goes through the peer review, you will get suggestions and comments. By revising the paper as per the comments, the errors in the article will be reduced. However, it is a different ball game when you want to respond to reviewer’s comments.
If you can respond to the reviewer comments positively, your paper will be published. The paper will be rejected when you fail to provide the right content. The author should be aware of the guidelines prescribed by the publisher. If the author depends upon the research guide and fails to respond to the reviewer comments, it will lead to rejection.
You can disagree with the reviewer comment as long as you can explain and justify the reason. If the reviewer can understand your point of view, it will help in making an informed decision. The response to the editor should be a factual response. There should not be negative feedback from the reviewer. As editors will not have time to go through every line, the information should be provided precisely by the author.
You can paste the response of the reviewer in one line, and the answer can be presented in the next line. If changes are made in a certain section, you should name the page and line number precisely so that the editor will go through the relevant information very quickly. As you respond to all the questions, you should revise the paper to further improve the quality of the publication.
The manuscript should be original and you should not copy the text from other sources. There should not be scope for conflict of interest. You should mention that no part of the manuscript was ever published before or in any form.