Paper documents are bulky, easily damaged, labour intensive, difficult to backup, and are hard to use for cross-referencing purposes. However, the biggest downside to paper is that it is holding your company back. The advantages of data capture are enormous, and until your business can exploit these, it will never reach its fullest potential. Don’t let piles of paper documentation drag your business down. Some of the many advantages of data capture are discussed below:
The Benefits Of A Database
Databases can be set up for Internet access. This means you can retrieve important information when you are in the field. Whether you are a field technician troubleshooting a problem, a salesman talking to an important client, or simply working from home, you can get your work done wherever you happen to be.
Databases are easily searched because records can be sorted by date, name, serial numbers, and descriptions. You can pull out records that have various attributes in common. You can even find commonalities and patterns within the data by using the appropriate software. The software can be used to red flag data. For example, employees that have taken too many days off or job applicants with a poor work history can be immediately brought to your attention.
The Benefits Of Business Applications
If you can think of it, the chances are good that an application exists that can do it. Many applications are web-based while others are for desktop computers as well as mobile devices. There are powerful applications that do accounting, tax work, payroll, employee scheduling, reporting and presentation. There are also applications for procurement, data mining, document management, and inventory management.
Applications exist that allow you to fill out and electronically sign digital documents. This means there is no need to waste time mailing a document to a recipient so that he can sign and email it back. These are just a few of the advantages of data capture.
They say that information is power, but this is only true if it can be easily accessed and quickly put to good use. Information isn’t useful to anyone if it is locked away in a filing cabinet in some dusty room. It’s time to exploit the advantages of data capture. Contact us today and let us help your business reach its full potential!