There are many advantages of data capture, but the most important of these is that it is easily backed up. When your company’s vital records have been digitized, it can be stored in multiple servers anywhere in the world. This is important so that natural disasters can’t destroy it. One of the most poignant examples of the vulnerability of paper documents to natural disasters is when Hurricane Sandy struck New York City.
New York City is an important centre of economic and cultural activity. It is well known for finance, fashion, food, entertainment, banking, healthcare, media, and shipping. This glittering twenty-first-century metropolis is also located in a hurricane corridor. Since 1954, New York City has been hit by 11 hurricanes.
Although hurricane disasters are usually associated with the states bordering the Gulf of Mexico, New York City and the entire eastern seaboard with its major metropolitan areas are at risk.
When Hurricane Sandy struck New York, the water surge destroyed the paper records and documents of numerous businesses. Many of the financial services companies lost valuable paper documents to flooding. Documents stored at ground level and in basements in the flooded area of Manhattan were water damaged and turned into pulp.
Sandy even disrupted the New York city court system where crucial evidence for criminal trials was destroyed in the warehouses where they were stored.
Small businesses in areas subject to extreme weather are at risk of losing crucial paper documents and going out of business. Loss of important data such as customer records and accounts receivable information would be a fatal blow to most businesses that don’t have a backup. Given the enormous extent of Hurricane Sandy, backups located even a few hundred miles away was the insufficient distance to escape its effects. In addition to flooding damage, theft and looting of valuable records and personal data in disaster areas are a real possibility.
One of the most important advantages of data capture is protecting your paper documents from natural disasters. Digitized information can be easily replicated and stored in multiple servers anywhere in the world. Redundancy of data storage in geographically dispersed regions is the only true insurance against catastrophic data loss. There are some services specialised in this type of data storage, but before you can use them, your documents must be digitized.
At Print2Eforms, data capture is our speciality. Don’t let natural disasters take down your business. Contact us today to learn more about advantages of data capture. Your business and livelihood are at stake!